CERTIFICATE IN DATA ENTRY & EXPERT OFFICE AUTOMATION

(Latest Technology & AI-Enabled Office Skills)

Duration: 4 Months (16 Weeks)
Classes: 2 Days / Week | 2 Hours per Class (Total ~64 Hours)
Eligibility: 10th Pass
Mode: Theory + Hands-on Practical
Certification Level: Job-Ready / Skill-Based

COURSE OBJECTIVE

To develop expert-level office automation professionals with strong skills in:

• High-speed & accurate data entry

• Advanced MS Office 365 tools

• Digital documentation & e-governance

• Online collaboration & automation

• AI-assisted office work (Copilot & ChatGPT)

• Cyber-safe digital operations

SCHEME OF STUDY

Paper-I : THEORY (40%)

Paper-II : PRACTICAL (60%)

DETAILED SYLLABUS (LATEST & EXPERT LEVEL)

MODULE 1: Computer Fundamentals & Digital Literacy

• Introduction to Computers & Hardware

• Input / Output Devices

• Memory, Storage & Peripherals

• File Management (Local & Cloud)

• Digital India Overview

• ICT in Office Environment

Outcome: Strong foundation for modern office systems

MODULE 2: Operating Systems (Windows 11 )

• Windows 11 Interface & Productivity Features

• File & Folder Management

• Task Manager & System Tools

• Security & User Management

• OS Troubleshooting Basics

MODULE 3: Professional Typing & Data Entry Skills

• Touch Typing Techniques

• Keyboard Shortcuts

• Numeric Keypad Mastery

• Speed Building (English)

• Accuracy Improvement Methods

• Online Typing Tools & Software

Target Speed:
? 30–40 WPM (Minimum)
? Accuracy ≥ 95%

MODULE 4: Advanced Word Processing (MS Word 365)

• Professional Document Formatting

• Styles, Templates & Themes

• Tables, Forms & Mail Merge

• Headers, Footers & Page Layouts

• Track Changes & Collaboration

• PDF Creation & Protection

• AI-assisted document creation (Copilot)

Practical Tasks:
$$Office Letters
$$Reports
$$ Resume & Invoice Design

MODULE 5: Advanced Spreadsheet Management (MS Excel 365)

• Workbook & Worksheet Management

• Advanced Formulas & Functions

• Conditional Formatting

• Data Validation & Protection

• Charts & Dashboards

• Pivot Tables & Pivot Charts

• Excel Automation (Basic Macros)

• AI-based Data Analysis using Copilot

MODULE 6: Presentation & Visual Communication (PowerPoint 365)

• Professional Slide Design

• Themes, Animations & Transitions

• SmartArt, Charts & Infographics

• Presenter Tools

• AI-Generated Presentations

• Business & Government Presentation Standards

MODULE 7: Internet, Email & Digital Collaboration

• Internet Concepts & Safe Browsing

• Professional Email Writing

• Gmail & Outlook 365

• Cloud Tools (OneDrive, Google Drive)

• Online Meetings (MS Teams, Zoom)

• Digital Collaboration Tools

MODULE 8: E-Governance, DigiLocker & Digital India Tools

• DigiLocker – Usage & Document Storage

• UMANG App

• Online Government Services

• e-Office Concepts

• Online Applications & Forms

• CSC & Citizen Services

MODULE 9: Digital Financial Tools & Applications

• UPI, Net Banking

• BHIM, Google Pay, PhonePe

• Online Payments & Billing

• Digital Wallets

• Cyber Safety in Financial Transactions

• Online Payments

MODULE 10: Cyber Security & Data Protection

• Cyber Threats & Attacks

• Password Management

• Phishing & Fraud Prevention

• Data Backup & Recovery

• Office Cyber Ethics

• IT Act & Cyber Laws (Basic)

MODULE 11: Future Skills & Artificial Intelligence

• Introduction to AI & Automation

• Office Automation with AI

• ChatGPT for:

  • Letter Writing

  • Report Generation

  • Excel Formula Assistance

• Microsoft Copilot:

  • Word, Excel & PowerPoint

• AI Ethics & Responsible Use

PRACTICAL TRAINING (MANDATORY)

Practical-I: Typing & Data Entry

• Daily Typing Practice

• Speed Test (English)

• Numeric Data Entry Test

Practical-II: Office Automation Lab

• Real-world Office Assignments

• Document Creation

• Spreadsheet Projects

• Presentation Projects

• Email & Online Form Submission

Practical-III: Mini Project

Examples:

• Office Management System (Documents + Excel + PPT)

• Digital Office Workflow Project

• AI-Based Office Work Demonstration

ASSESSMENT PATTERN

• Internal Assessment: 20%

• Theory Exam: 30%

• Practical Exam: 40%

• Typing Test: 10%

JOB ROLES AFTER COURSE

• Data Entry Operator

• Office Assistant

• Computer Operator

• Front Office Executive

• Digital Office Assistant

• CSC Operator

• Junior Clerk

• Back Office Executive

VALUE ADDITION (Optional)

• Resume Writing Workshop

• Interview Preparation

• Digital Portfolio Creation

• Govt / Private Job Orientation

10TH